Category: Events – Library Meetings    

Please attend Dinner and a Movie: a Perry County Trustee Training event.

Registration:  Register online here or just let your Library Director know you plan to attend so we can have an accurate count for the meal.

Who should attend:  Library trustees and directors from each of the four Perry County libraries are the primary audience.  Other interested staff are also invited.  Our goal is to have a minimum of 4 trustees from each library in attendance—but more would be even better!

When:  February 7, 2012.   The event begins at 6p.m. with dinner and will be completed at 8:30.   Drop in whenever you can make it!   (If the weather is inclement, check with your library director or view the PeCoInfo website for updates to our plans.  A tentative snow date is scheduled for Feb. 21.)

Where:  Espresso Yourself  (Dinner will be soup, wrap, drink, and dessert.)  8 South 2nd Street, Newport, PA 17074

What and Why: 

At this gathering of library leaders throughout Perry County, we will:

• Get to know each other, share ideas, and celebrate the success of cooperation between our libraries. 
• Watch parts of a newly released DVD from the Office of Commonwealth Libraries called “Getting on Board”
• Review orientation materials that help library trustees further understand the board’s responsibilities.
• Complete worksheets and activities that are custom designed to help your libraries plan for a great future.
• Ask and answer questions to further the development of our libraries.

All trustees will receive a binder of materials with the “Getting on Board!: Tools for Board Development and Assessment”.   The binders will be packed with detailed information, some of it customized for Perry County.

Cost: FREE for all trustees and staff to attend.   This event is supported with continuing education funds by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act as administered by the Office of Commonwealth Libraries.

If you have questions, feel free to contact me or ask your library director.

Tentative Agenda to be confirmed by Perry County Library Directors.

What:  The Capital Area Library District Online Resource Committee will meet to discuss shared e-resource decisions and next actions.  The proposed agenda is open for comment, addition, and deletion in the committee’s secure wiki.

When: January 17 from 2-4

Where: ESA (likely meeting room A, could be B or lab–waiting confirmation)

Note:  If you can’t attend in person, tell Carrie and then feel free to phone call in.  We can also set up a conference phone or skype connection if you’d prefer.

Why:  Our group is discussing online resources.   We have most of our discussion and interaction on a wiki, but this is a chance to meet in person. 

Who:  Our committee is composed of representatives from all libraries in our area.  Ask your manager if you can attend/contribute if you have strong opinions about online resources and databases.

The Multidistrict Summer Reading Program workshop will be hosted at Manheim Township Public Library Morgan Center on Monday, January 9, 2012 (Snow Date—January 23, 2012) from 9:00 am—3:40 pm.

Please see the attached registration brochure for more detail and to register.   They would like registrations ASAP, before Dec. 29, 2011 if possible.   2012 Summer Reading Workshop Registration Brochure

There is a $15 cost for attending this workshop.

What: Capital Region Meeting

Date: Thurs., Sep. 22

Time: 9am – 9:30am: coffee & networking

9:30am – noon: meeting

Location: System Headquarters, Lancaster County Library System

More information to come soon.  If you are a library leader in the Capital Area Library District and want to attend and play a crucial role in giving input to our region, just let us know so we can count you in the attendance.  Representation from all libraries is welcome.

Check out this link to register for the PALA South Central Chapter workshop and annual meeting on May 11, 2011 at Lancaster YTI: Registration for PALA South Central Chapter Workshop

The topic is: Communicate! Message, Method, Multicultural

Sessions will include your choice of:
-Advocacy
-Fundraising
-Public Speaking
-Customer Service

Fees are $25 for PALA members and $39 for non-members.
CE will be offered.

April 18th starting at 2p.m. at ESA’s Gates Lab we will have a meeting of the Core Team responsible for District Negotiation.

Documents relevant to the negotiation will be posted here as they are drafted in more final versions.

The guidelines and worksheets we will fill out for the state are here in “blank” format.
Guidelines District Negotiated Agreements-revised 2010
StaffSheetDistrictNegotiation2011.12
Negotiated Agreement Budget-Expend Blank

Anyone in the district is welcome to attend if they would like.

Attend a workshop sponsored by libraries in the Capital Region.
This workshop is intended for Trustees, Friends leadership, and Library staff in leadership roles.

Choose a session to attend at Penn State Harrisburg:
-Friday, May 6 from 8:30-4
-Saturday, May 7 from 8:30-4
Both workshops will offer the same content.

See the complete registration flyer here for Committed to Future Relevance: Relationships, eBooks, and Literacies!: Regional Workshop 2011 for Trustees and Leadership Staff

Online Registration is here: www.surveymonkey.com/s/TrusteeRegistration

Speakers include Pat Wagner, John Houser, and Kathy Silks presenting the Libraries and 21st Century Literacies Initiative.

Cost: The workshop is FREE for Trustees and Friends.
Library staff will pay $10 to attend.
Continuing Education: The workshop will provide 6.5 hours of CE for staff members who attend.

Contact your district consultant for questions.

The next Capital Area Library District Meeting will be a workshop meeting.
It is scheduled to be held at Kline Library on Wednesday, Feb. 16. Doors will open for networking at 9:00a.m., with the meeting will begin promptly at 9:30.

There will be a brief regular agenda:
-News/Updates from libraries: (Please respond to registration survey or email any updates you want to share about your library/location with the group. In addition to any written updates I provide in summary, we will also round robin giving each interested participant 3 minutes (timer in use) to share anything/everything they wish.)
-Discussion of Regional Training Needs: Tentative Dates, Topics
-Distribution of Electronic Resources Statistics and short discussion about e-resource ideas and needs
-Q & A period for Annual Reports
-Any additional agenda items you want to add can be added via the registration survey.

The rest of the meeting (scheduled end at or before 12:30) will be a “workshop and brainstorm time” for district planning for the 2011/12 budget year.

The topic will be: District Priorities in Resource Allocation for DLC aid.
Carrie Cleary, district consultant, will facilitate a group process to review the district’s current strategic plan and will get group evaluations and feedback on current services and new ideas.
The opening question for our brainstorm activities in small groups will be: What services and resources can meet library and library customer needs at the lowest cost/highest return on investment using shared (district or regional level resources?)
Priorities affirmation and evaluation of current work in delivery, interlibrary loan and district resource sharing, and consulting work including e-resources, Perry County Technology Cooperation, board development, training, and supporting state and regional level programs will be conducted.

To prepare, think about some of these questions:
What would be different if district resources were not provided?
Is there a better way the district could provide a specific service that is mandated by state standards?
What processes in your library consume the most resources and staff time?
For what district services do you receive positive (and negative) customer or staff feedback?
In what areas would cooperation help your library more?
In what areas do you, staff, or boards need “consulting” for at your library?
What services best deliver “value” that library stakeholders support?

The outcome of the meeting is expected to be:
-An updated outline of strategic plan goals for the Capital Area Library District
-Notes from a discussion of best ways to use funding received for use by the district library center that will help to begin district negotiation meetings.

Who is invited? Anyone that is interested in intending is invited (of course, with permission from their supervisor).
I encourage attendance from any affiliated person with interest in the operation of the Capital Area Library District (if space allows, the Capital Region), regardless of position, from any level. This would include directors, managers, Trustees, Friends, reference, drivers, marketing, human resources, administrative support, front desk, financial, technology, training, collections, maintenance, development, volunteers, etc.

Registration for this meeting will be limited to the first 30 people who use the registration link with preference being given to the first person to sign up from each district library location. Registration will open at 8:30a.m. on February 7th. The link for attendance registration is here: Registration Link.
If you can’t attend, but want to participate in an online evaluation of district servicces, use this link to a surveyset up to receive feedback.

The message is being distributed by Carrie Cleary via the Capital Area Library District blog and Capital Area Library District mailing list first. It will be updated and sent again when registration is open to the district mailing list, Capital Area Library District Youth Interest mailing list, DCLS Staff, WebJunction Group, and Office of Commonwealth Libraries advisors in the Capital Region. Further forwarding to any interested affiliates is encouraged.

Special Note: Following the meeting that will take place at KL, the district plans to host a live training sponsored by OverDrive: Browse, Check-out, and Download. This training will be delivered via live webinar and remote access after the workshop will be available. Watch for a specific email posting regarding this training soon.

Save the date for the Multidistrict Summer Reading Program Planning workshop.
It will be hosted at York this year.
See information tables on each of the chapters in the manual, presentations on topics that will help your summer reading program succeed, and network with colleagues around the region who plan summer programs.
The full agenda can be viewed here.
9:00 – 9:30 am Registration and Chapter tables on display
9:30 – 9:40 am Opening
9:40 – 10:25 am “Libraries and 21st Century Literacies” – Jonelle Darr
Cumberland County Library System
10:25 – 10:35 am Break
10:35 – 10:55 am Two performers (Judy Bower) and
10:55 – 12:15 am “Contests” and “Generating Excitement with Staff”
12:15 – 1:15 pm Lunch and Displays (Letterbox Demo)
1:15 – 2:00 pm “Go Outdoors” – Letterboxing – Kevin Alvarnaz
2:00 – 2:20 pm Two performers (Kathy Eckhaus – Music Together) and
2:20 – 2:30 pm Break
2:30 – 3:15 pm “Volunteers and SRC”
3:15 – 3:35 pm Two Performers
3:35 – 3:40 pm Evaluations

Those who attend will get books to use with the program.

The 2011 SRC “One World, Many Stories” Multi-District Summer Reading Program Planning Workshop is coming up on Friday, January 21, 2011. You can register here to attend the workshop. For directions to Pleasant Acres please click here.

REGISTRATION DEADLINE IS TUESDAY, JANUARY 11, 2011.

Some demos of vendors who provide downloadable audio and books will be scheduled at Lancaster as a part of the regional project.

For details, ask the district consultant in your district.

The regional task force assigned to investigate electronic resources will be meeting on Wednesday, July 21 from 9a.m.-noon (or sooner) to discuss what deliverable we will present to the leadership of the region and then at the Oct. DLC meeting.

If you are interested in what this group is starting with, join the WebJunction group to see what we’re working on. Try this link: http://www.webjunction.org/900 or go to WebJunction, create an account or log in with your existing account, and then search for PA Capital Region Planning Group.

The small task force (1 representative from each District Library Center in the region) will meet to discuss what actions or steps should be taken next. Here’s a loose agenda for our meeting:

Agenda Outline:
-Name for the collaboration:
-How to handle communications and libraries not directly represented:
-Scope of work for this core group: What does our charge include? How should we propose to define it?
-Deliverable expected
Short Term: What we will present to the Region in mid-Sept and then at Oct DLC meeting
Intermediate:
Long Term:
-Information needed to proceed:
-Tasks to assign:
-Next meeting need?

Save the date on your calendars to join librarians and library staff in Lancaster for exciting workshops and educational sessions designed to make your library better at serving your community.

Read more details as they become available at palibraries.org.

Save the date for Staff Development Day in Cumberland County.

Here’s a posting of the notes from the May 2010 District Library Meeting at SIM.
Thanks to all who attended.
It is likely we’ll do some more Point/Counterpoint activites in the future to make sure our libraries can be fluent in position statements and see all sides of difficult decisions we make in providing library service every single day.
May 2010 District Library Meeting Notes

Save the date for the quarterly District Library Meeting.

The quarterly District Library Meeting will be held at Northern Dauphin Library on Nov. 17.
This is a change in venue (original schedule listed CLWP, but space concerns led us to make the switch.) The meeting will begin at 9:30 and will end around 12:30.
Some Agenda Items not to be missed:
-Updates and announcements
-PALA 21st Century Literacies

-Update about the Capital Region: Leadership, governance, e-resources and your users
-Resource Sharing Team and onine ILL project progress and feedback
-Chances to network

Here’s a link to registration: Register Here

Feel free to leave comments with topics you’d like to see discussed or enter them in the registration survey.

Save the date for the quarterly District Library Meeting. Come to tour the newly renovated ESA. See your district library center’s largest location in action. Take a tour on a break.

Here’s the place to register:
http://www.surveymonkey.com/s/DistrictLibraryMeetingatESA

Register to attend the Quarterly District Library Meeting on Wednesday, August 18 from 9:00am – 12:30pm at the East Shore Area Library (ESA) meeting room.
Parking is available in the library lot for those who are unfamiliar with the area, but if you can park in the Colonial Park Mall lot to conserve parking for library patrons, please do.
ESA has coffee, tea, and a water cooler. A small light treat will be provided, or feel free to bring something to eat or to share.

Agenda topics for the meeting include:
-Updates and announcements
-District Loan and ILL Process changes and consolidation
-Regional Ideas (E-content Strategic planning)
-District budget/agreements
-Discussions of state aid
-Statistics for district services
-News from around the district with plenty of opportunities to network with your colleagues.
-And more!

Other agenda items can be added as you register: http://www.surveymonkey.com/s/DistrictLibraryMeetingatESA

Information:
Q: What is a District Library Meeting?:
A: Quarterly District Library meetings are your chance to learn and discuss with your colleagues what is going on around the district and the state in regard to your public library. Sometimes, casual votes are taken to make sure that district actions are going in the right direction and that they are based on general group consensus.

Q: What is the purpose of quarterly District Library Meetings?
A: The purpose will change from time to time, but generally, the quarterly meetings offer the opportunity for members of our consortium to convene to discuss shared services and resources that are provided through funding to District Library Centers as well as to discuss overall library service needs to people in the greater three county area.

Q: Who should attend District Library Meetings?
A: Any library leader employed by a public library in Cumberland, Dauphin, or Perry County are invited to attend at their will. For libraries without full time staff, trustees may also choose to attend.

Q: Why should I attend or send staff from my library to attend?
A: Many updates and lots of information are sent via email or are simply posted on the district website. The most important updates will be highlighted at the meeting, but sometimes new topics and ideas will be discussed. It is up to the membership in the district to use these meetings as an opportunity to share ideas for improvement to District Library Center services and to network with colleagues from around the district to share solutions and practices. Decisions made at the district level should reflect your own location’s interests but should consider the needs of all district libraries.

Feel free to leave comments with topics you’d like to see discussed.

Register for the District Library Meeting:
Register here

The agenda:

Here’s what we have on the agenda so far:
• Introductions and updates/reports. Share the news from your library.
• Update from Office of Commonwealth Libraries: Library Advisor Bonnie Young presents
• Discussion of district agreement draft as it stands at this time; ready for signature (see attached)
• Regional Process
• State budget thoughts?
• ILL Steering Committee update: Process and Decision Points
• OverDrive Update
• Electronic Resources Update
• Delivery update
• LSTA’s in the district? Thoughts so far?
• Point/Counterpoint small group activity on issues effecting libraries, locally, at district, region, and state level. Be ready to debate and judge which position has the strongest factual support.

Feel free to leave comments with topics you’d like to see discussed.

Handouts/Info:
DistrictAgreement10.11NegotiationTextbasedon2PercentReduction
District Budget Workbook

Q: What is a District Library Meeting?:

A: Quarterly District Library meetings are your chance to learn and discuss with your colleagues what is going on around the district and the state in regard to your public library. Sometimes, casual votes are taken to make sure that district actions are going in the right direction and that they are based on general group consensus.

Q: What is the purpose of quarterly District Library Meetings?
A: The purpose will change from time to time, but generally, the quarterly meetings offer the opportunity for members of our consortium to convene to discuss shared services and resources that are provided through funding to District Library Centers as well as to discuss overall library service needs to people in the greater three county area.

Q: Who should attend District Library Meetings?
A: Any library leader employed by a public library in Cumberland, Dauphin, or Perry County are invited to attend at their will. For libraries without full time staff, trustees may also choose to attend.

Q: Why should I attend or send someone from my library to attend?

A: Many updates and lots of information are sent via email or on the district website. The most important updates will be highlighted at the meeting, but sometimes new topics and ideas will be discussed. It is up to the membership in the district to use these meetings as an opportunity to share ideas for improvement to District Library Center services and to network with colleagues from around the district to share solutions and practices. Decisions made at the district level should reflect your own location’s interests but should consider the needs of all district libraries.

Capital Area, York/Adams, and Franklin County district library centers are excited to offer a Multidistrict Summer Reading Program workshop with funds from Office of Commonwealth Libraries.

What: A workshop to help you plan for Summer Reading Program 2010
Who: Anyone who plans for a summer reading program should consider attending
When: Jan 15 from 9a.m.-4p.m. (Snow date Jan. 22)
Where: Hershey Public Library meeting room. 701 Cocoa Avenue, Hershey, PA 17033
Driving Directions to Hershey Public Library
Continuing Education credits: This workshop is eligible for 3.5 hours of local CE credits, but is not Act 48 compliant.

How to Register: Use this link: Registration Link

Cost: The workshop cost is $10. Please bring workshop payment in cash or check made out to South Central Coalition of Children’s Library Professionals to cover the cost of provided food. Hershey Public Library Friends are arranging for morning refreshments and lunch for all attendees. *Funds from past Peek accounts will be used if needed to supplement the cost.

Bonus: If someone from your library attends, your library location will receive new youth books (purchased with workshop funds) that are relevant to the summer reading theme. Stay tuned for information on how this will occur in your county.

SNOW Updates: If the snow day is needed and you provided an email address with your registration, an email will be sent at 7a.m. to notify you, OR you can check the Capital Area Library District website for information.

Below is a tentative agenda of what you can expect to learn and see:
Tentative Agenda (subject to minor changes)
9:00-9:30: Registration and Chapter tables on display.
9:30-9:40: Opening Remarks
9:40-10:10: Statistics Collection for the state; info from Anne Kruger at the State Library
10:10-10:40 Evanced Solutions Q and A; panel discussion–Christine Porter, Rose Taylor, York and DCLS representative
10:40-10:50 Break
10:50-11:10 Two performers*
11:10-12:15 Sponsors, partnerships; how to get donations; programs on a budget—Paula Gilbert
12:15-1:15 Lunch and Chapter tables on display during last half-hour
1:15-2:00: Perspectives and Research on Incentives; Laura Goss
2:00-2:20: Two performers*
2:20-2:30: Break
2:30-3:15: PowerPoint and School visits; Ellen Miller and DCLS
3:15-3:35: Two Performers*
3:35-3:40: Evaluations and Wrap-up.
Please leave time for networking with your colleagues after the workshop is over.
*The performers will be a range of presentations, all generally less than $250 to hire.

Chapter Tables Presented by:
Chapter 3—CCLS
Chapter 4—FCLS
Chapter 5—FCLS
Chapter 6—CCLS
Chapter 7—DCLS ESA Youth Services
Teens—YCLS
Adults—YCLS

Handouts:

-Performer ideas and contacts

-SRP2010 Tentative Survey pg2 and pg3

-SRP2009StatisticsforPA

Staff who serve youth and work with Summer Reading Programs can unite at a Capital Area Library District Youth focused meeting.

More details and specific registration information to come.

When: The District specific part of the meeting will begin at 10a.m.
Where: MOM
Registration: Register Here
Here’s a copy of the agenda for the day: Agenda: DistrictDebriefingforSRP

August 7 at 3p.m. is the best date for a meeting of the Core Negotiation Team at ESA.

Documents associated with this meeting will be posted here for online sharing.
Draft of possible Budget by Service at 20%, 35%, and 50% reductions

Possible scenarios and research so far for 20%, 35% and 50% budget reductions

Core Negotiation Team Meeting Notes from 8.09

If you have ideas in the meantime for district cost savings, please let me know.